Race Administrators

Please scroll through the entire page to view all info.

Welcome to the VARA Race Administrator page.

Thank you for your commitment to VARA racing,  to our clubs, and to our athletes. Your work is an integral part of VARA. 

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USS Race Administration Education Resources
Section 1: Race Result Software
Section 2: Event Administration  update needed

Alpine Officials LINK

Timing and Race Administration Link

Event Administration Guidelines

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Fall of 2024  ASR RA recorded training: https://www.youtube.com/watch?v=FpajGVE4RHA

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2025 VARA TD Assignments [Link] Coming Soon

US Ski and Snowboard Eastern Region [LINK]

VARA AO Page [Link]

Link to VARA Coaches Page [Link]

 ADMIN SKI RACING IS USED FOR VARA ONLINE RACE REGISTRATION. 

Before the season kicks off, here are a few new items essential for RA's.

VARA SR/U21/U18/16 Race Series Guidelines Page

This is a brief guideline for RA's quick reference!

Where do I send stuff??

XML Results sent to: [email protected]  

Timing Report XML sent to: [email protected]  

Race Packet (PDF): [email protected] 

Race Entry Fees

Vermont Cup (U21, U19, Sr, U16) Races
SL: $65      PSL: $70     GS: $65           Super G: $75
2 Super G: Site Specific ($95 would be a suggestion)

Racer Admin Fees    (RA VARA Fee Form Auto VARA collection VIA ASR)
USSA Sanctioned FIS Races Fees To: USSA, EASEF
USSA Scored Races Fees To: VARA, USSA, EASEF
USSA Non-Scored Races Fees To: EASEF for State Championships & Regional Championships. To VARA for Non-Scored States Champs and open mixed-age races

Racer Admin Rates

USSA:     $12 per start for scored races
EASEF:    $3*per start Scored $ FIS / $3 per start non-scored races only if they are States Championships and or USSA Eastern championship events      
VARA:      $2 per head per start - for all scored USSA VARA races U16-SR,  non scored "open" events including mixed age classes, U14/12 Tri Council events and  VARA U16, U14 State Championships. For divisional FIS races, there is a 1$ per head fee to VARA.
Head tax fees will automatically be collected through the online race registration system with Admin Ski Racing (ASR)

Total Fees Due:
FIS Race: $15 – USSA 12+ EASEF 3

USSA Scored: $17 – USSA ($12), EASEF($3), VARA($2)

Non-Scored State Championship: $5 – VARA ($2), EASEF ($3)

Scored State Championship: $17 – USSA($12), EASEF ($3), VARA($2)

Divisional FIS- $1 per head to VARA

1 Start = 1 Athlete out of the start gate.
Total Starts = Number on First Run Start List – 1^st Run DNS – Waived Athletes 

ALL VARA HEAD TAX will be submitted through ASR.

 

Eastern Amateur Ski Educational Foundation (EASEF) The mission of the Eastern Amateur Ski Educational Foundation (EASEF) is to offer financial support to young athletes to enable them to participate in and pursue competitive winter sports opportunities. Twenty percent of the funds are reserved for Junior athletes. Information and scholarship applications are available at the EASEF website, www.easef.org. For race organizers, EASEF donations are mailed to: EASEF/Alex Krebs - 99 Eldredge St, 211 - South Burlington, VT 05403

 

What's App will be used for Race Day info sharing for coaches, AO's and ROC only.

VARA race entry procedures may vary with age class.

U16-U21 Scored Racing(Vermont Cups, GTS etc) More info below...

• Participants are responsible for entering races based on the guidelines set forth for the race by the site. Entries are online through AdminSkiRacing, coaches must register on ASR for each race. 
• It is the participant's and coach's responsibility for their own registration.

U14 Council Race Entry -It is recommended that councils run a random draw for 1st run and flip the field for the second run. 

Open Races - entries and announcements can be found on the VARA Calendar or on the Featured Clubs list on the homepage.

RESULTS: The RA should post results on the VARA calendar after the completion of each race.

VARA Race Entry Procedure Guidelines:

VARA member race administrators and Race Organizing Committees are responsible to ensure that all host sites required on-hill volunteers, officials, and staff are current members of VARA and USSA or that volunteers have followed proper protocol (filed proper paperwork) for race day.

Race administrators and Race Organizing Committees are responsible to ensure that all race participant entries and coaches are current members of VARA and USSA.

• If race participant membership is not current for USSA, follow USSA membership procedures on site, if applicable, otherwise race entry is not allowed.
• If participant competes for a VT program and VARA Membership is not current they may join the day of, on-site, online.
• VARA club affiliated coaches MUST be USSA and VARA Members in order to have on-hill privileges. Coaches will need to show proof of membership if RA’s have not already confirmed proper memberships.

VARA race administrators need to have current VARA and USSA Memberships.

Eastern Region Staff Contacts - LINK HERE

 

IF YOU DEVIATE FROM THE GUIDELINES FOR AN EVENT – STATE IT EARLY AND CLEARLY DEFINE YOUR PROCESS ON THE RACE INFO PAGE.