Race Entry Procedure
VARA RACE ENTRY PROCEDURE
Race Entry Fees
Vermont Cup (U21, U19, Sr, U16) Races
U16-U21 Scored Racing(Vermont Cups, GTS etc) More info below...
Open Races - entries and announcements can be found on the VARA Calendar or on the Featured Clubs list on the homepage.
VARA Race Entry Procedure Guidelines: please link to the Race Administrators page
VARA member race administrator’s and Race Organizing Committees are responsible to ensure that all host site’s required on hill volunteers, officials, and staff are current members of VARA and USSA or that volunteers have followed proper protocol (filed proper paperwork) for race day.
VARA member race administrator’s and Race Organizing Committees are responsible to ensure that all race participant entries and coaches are current members of VARA and USSA.
VARA race administrators need to have current VARA and USSA Memberships.
Please visit USSA East officials’ page for more information.
Entry Deadlines: Suggested approx. 48 hours before the race; you could still accept entries after this date to fill the race and add late entries to a wait-list if the race is already full. Make sure athletes know that they are on a wait-list.
Refunds: Any pull after the deadline is not entitled to a refund. Any refunds after the deadline are issued solely at the discretion of the Race Organizer.
VARA Team: VARA Team Athletes are comped for race entries for VARA/USSA events. The AdminSkiRacing on- line registration will allow VARA Team members to register without payment. Your race entry procedure for VARA team members for your events should be made clear on the race announcement.
Coaches Lists: Coaches list entries are NOT considered paid entries. Clubs that submit an entry list and have DNS are expected to pay for that entry that did not show, unless there is a valid, verifiable reason. Competitors will be official entries once they have paid online. The race sites has the right to bill clubs for no shows and it is expected that payment will be submitted. A no show is easily avoided by making a phone call or sending an email to the host site.
Setters and Officials: Setters and Officials (refs) should be selected and notified up to three days before the team captains meeting before the event.
For all VARA scored races, current VARA Members have priority over out of state entries. This means a race can fill with VARA Members only, and out of state entries will have to be turned away. If hosting a Vermont Cup (VC) and the race is filling up before the deadline; order of priority is as follows VT racers (U21, 18 SR,) U16, Out of state. So if you are pulling b/c the race is full then pull in reverse order, out of state, U16 ....